Privacy Policy

This Privacy Policy describes what data the AI Office service (the website ai-office.tech, hereinafter the "Service") collects, and how it uses, stores, and protects that data. By using the Service, you agree to the terms of this Policy.

1. Data We Collect

• Account data: your Telegram ID and username, email address, and name — used to create and identify your account.
• Model access keys (BYOK): if you connect your own API key (e.g., Anthropic), we store it in encrypted form solely to operate your AI agents on your behalf.
• Conversation content and agent memory: the messages you send to agents, the files you attach, and the notes agents save to your working memory — used to provide the Service's functionality.
• Technical data: usage logs, IP address, device/browser type, and session timestamps — used to ensure reliability, security, and diagnostics.

2. How We Use Data

• Providing and operating the Service: running AI agents, processing your requests, preserving context across sessions.
• User support and troubleshooting.
• Ensuring security, preventing abuse, and complying with applicable law.

We do not sell your personal data to third parties, and we do not use the content of your conversations for advertising.

3. Sharing Data with Third Parties

To operate the Service, data may be shared with the following processors strictly to the extent necessary to deliver the service:

• Anthropic — processing of your messages by the Claude language models (the core of how agents work).
• Telegram — authentication and message delivery, if you use the Telegram integration.
• Infrastructure/hosting providers — hosting and maintaining the Service's servers.

If you connect external platforms (for example, through integrations with social networks or Meta Platforms), the exchange of data with them is governed by their own privacy policies.

4. Data Storage and Protection

Data is stored on the Service's secure servers. We apply technical and organizational measures (encryption of access keys, access restrictions, isolation of user environments) to protect against unauthorized access. Data is retained for as long as necessary to provide the service or until you request its deletion.

5. Your Rights

• Request access to your personal data, its correction, or deletion.
• Withdraw consent and delete your account together with associated data.
• Obtain clarification on how your data is processed.

To exercise these rights, contact us using the details below.

6. Cookies

The Service uses necessary cookies (an authentication session token) to keep you signed in to your account. Signing in to the Service is not possible without them.

7. Changes to This Policy

We may update this Policy from time to time. The current version is always available at ai-office.tech/privacy-policy-en. The date of the most recent update is shown at the top of the page.

8. Contact

For questions related to the processing of personal data and this Policy, contact us at support@ai-office.tech.